Automate my Flows

Privacy Policy

Effective Date: April 01, 2025

We, Automate my Flows (Francois Aleaxander Laßl Chavez), operate an AI automation business focused on providing innovative solutions to our clients. This Privacy Policy explains how we collect, use, process, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. We are committed to safeguarding your privacy and ensuring transparency in our data practices.

1. Data Controller

The data controller responsible for your personal data is:

Francois Alexander Laßl Chavez (Automate my Flows)

Fangelsbachstraße 13

[email protected]

2. Data We Collect

We collect and process the following types of personal data:

Contact Information: Name, email address, phone number, and mailing address provided by clients or customers.Usage Data: Information about how you interact with our services, including IP addresses, browser type, and device information collected via analytics tools. Marketing Data: Data provided when you sign up for our mailing campaigns or engage with our automation flows.Other Data: Information you voluntarily provide when contacting us or using our services.

3. How We Collect Your Data

We collect data through:

Direct Interaction: When you provide your information via forms, emails, or sign-ups for our services or mailing campaigns.Automated Technologies: Through tools like Google Analytics and Firebase, which track usage patterns and website interactions.Third-Party Platforms: Data imported or managed via GoHighLevel (CRM and automation) and Reachinbox (email marketing).

4. Purpose and Legal Basis for Processing

We process your personal data for the following purposes and legal bases:

Service Delivery: To manage client relationships, automate workflows, and provide AI-driven solutions (Legal basis: Contractual necessity).Marketing: To send you promotional emails, newsletters, or updates about our services via mailing campaigns (Legal basis: Consent or legitimate interest).Analytics: To analyze usage trends and improve our services using Google Analytics and Firebase (Legal basis: Legitimate interest).Customer Support: To respond to inquiries and provide assistance (Legal basis: Legitimate interest or contractual necessity).

5. Third-Party Data Processors

We use the following third-party platforms to process your data:

Firebase: For app hosting, analytics, and performance monitoring. Google Analytics: For website and user behavior analysis.GoHighLevel: For CRM, automation workflows, and client management.Reachinbox: For email marketing and mailing campaign management.

These providers may process data outside the European Economic Area (EEA). Where applicable, we ensure they comply with GDPR through appropriate safeguards, such as Standard Contractual Clauses (SCCs).

6. Data Sharing

We do not sell your personal data. We may share your data with:

Third-party service providers listed above, solely for the purposes outlined. Legal authorities, if required by law or to protect our rights.

7. Data Retention

We retain your personal data only as long as necessary:

Client Data: For the duration of our business relationship and up to 5 years thereafter, unless required longer by law. Marketing Data: Until you unsubscribe from our mailing campaigns or withdraw consent. Analytics Data: As per the retention settings of Google Analytics and Firebase (typically up to 14 months).

8. Your Rights

Under GDPR, you have the following rights regarding your personal data:

Right to Access: Request a copy of the data we hold about you.Right to Rectification: Correct inaccurate or incomplete data.Right to Erasure: Request deletion of your data (“right to be forgotten”).Right to Restrict Processing: Limit how we use your data.Right to Data Portability: Receive your data in a structured, machine-readable format.Right to Object: Object to processing based on legitimate interests, including marketing.Right to Withdraw Consent: Revoke consent at any time where processing relies on it (e.g., unsubscribe from emails).

To exercise these rights, contact us at [email protected]. We will respond within one month, extendable by two months for complex requests.

9. Cookies and Tracking Technologies

We use cookies and similar technologies via Google Analytics and Firebase to enhance your experience and analyze usage. You can manage your cookie preferences through your browser settings or our website’s cookie consent tool (if applicable).

10. Data Security

We implement technical and organizational measures to protect your data, including encryption, access controls, and secure servers. However, no system is entirely risk-free, and we cannot guarantee absolute security.

11. International Data Transfers

Some of our third-party processors (e.g., Google, GoHighLevel) operate outside the EEA. We ensure GDPR compliance through contractual agreements and safeguards where data is transferred internationally.

12. Changes to This Privacy Policy

We may update this policy periodically. Changes will be posted here with an updated effective date. For significant changes, we will notify you directly where feasible.

13. Contact Us

For questions, complaints, or to exercise your rights, contact:

Francois Alexander Laßl Chavez